Policies

Payment, Fee & Refund Policies

Program Application Fee
There is a no fee to apply. 

Program Fee Deadlines
Approved applicants must login into the application system and pay a non-refundable enrollment deposit of $500 to reserve their seat in the course. Enrollment in any course is NOT guaranteed until this deposit plus remaining fees are paid. Payments can be made as often as needed in any amount as long a full payment is received by date outlined below. If full program fees are NOT received by date outlined below, students will automatically be dropped from the course.

All payments must be received no later than May 1, 2024. 

Recreational Facility Fees
Enrolled Participants over the age of 16, can purchase program-specific membership by signing a waiver with Duke Recreation and paying a $35 fee. 

Immunization Fee
All students are required to have immunizations according to North Carolina State Law. For international or other students who do not have access to the Tdap immunization, you may receive this  at the Duke Student Health Center upon arrival. Add this to your cart when enrolling or you will be charged $75 the day of your appointment on campus.

Refund/Cancellation and Course Change Policies

Cancellations made more than 30 days prior to the course start dates will result in a full refund of money received via the same method of payment, less the non-refundable $500 enrollment deposit. Refunds are not available if the cancellation is made within 30 days of the course start date.

Changes Courses
There will be a $25 program change fee if Participant requests to change courses after their enrollment. No course changes will be accepted after May 15, 2024. No exemptions.

Participation Policies

Duke Pre-College is an interactive, collaborative community of learners. Meaningful participation in the program is the responsibility of the participant, the parent/legal guardian, and Pre-College staff members. Participants who participate as outlined below will receive a final evaluation and certificate.

The following policies are designed to provide a safe and comfortable environment for students attending our summer programs. They address personal responsibility as well what it means to belong to a learning community. Please be sure that you are able to commit fully to these guidelines and adhere to the program expectations.

Should a participant be unable to adhere to these policies and expectations, they will be dismissed from the program. If dismissed, no program fees will be refunded, and the student will be expected to depart from the program site with a parent/legal guardian within 24 hours of the time of dismissal.

Admitted participants and parents/legal guardian will sign a Participation Agreement committing themselves to upholding the following policies and standards.

Participant Responsibilities

• Possession, sale or use of illegal drugs or alcohol as evidenced by observation, behaviors, social media sites, video, photographs, etc. This will result in immediate dismissal.
• Possession or use of a weapon will result in immediate dismissal.
• Bullying will not be tolerated and will result in immediate dismissal.
• Agree to use and bring to campus personal laptop (*Chrome books do not work with all Duke Pre-College and University software and programs).
• Adhere to all Duke University policies applicable to residing on campus and attending classes including polices related to the use of campus facilities and labs.
• Refrain from unacceptable academic or social behaviors such as: plagiarism, theft, bullying, harassment, endangering oneself or others, etc.
• No participants in unassigned rooms after lights out. All students must sleep in their assigned room.
• Wear acceptable clothing that does not show or display offensive graphics or slogans or promote illegal activities, and would be acceptable in your school learning environment.
• Attend all classes and notify instructor about any absences, understanding that excessive absence will result in not receiving a certificate of completion and could be cause for dismissal.
• Regularly engage with Instructor, peers, course activities, and course tools during the program.
• Check weekly announcements, course calendars, and activity checklists and remain up to date with assignments.
• Know and understand the criteria for successful completion leading to a Certificate of Course Completion.
• Review and reflect on Instructor feedback and look for opportunities to apply feedback to new tasks.

Community Responsibilities

• Participants will take full advantage of the academic opportunities provided by Duke University. Participants will apply themselves to the best of their ability in their studies and participate fully in collaborative activities and the Duke University community.
• Participants will not lie, cheat, steal, or plagiarize in their academic and collaborative endeavors, nor will they support the actions of those who do.
• Participants must understand Duke University policies have been developed to promote the safety and enjoyment of the program for all participants, and must adhere to these policies and follow the direction of Duke Pre-College staff members.
• Participants will be honest, responsible, and fair in all their activities and will conduct themselves in a manner that is respectful of other participants, Duke Pre-College staff, and Duke University digital and in-person spaces.
• Participants must understand that harassment, intimidation, and bullying will not be tolerated.
• Participants will share in the responsibility of maintaining an environment where individual actions do not violate the integrity of the community.
• Participants will accept responsibility for their own actions and accept the consequences of those actions.
• Participant will view the Duke Pre-College Program as a community and will recognize the commonalities and respect the differences that make each participant unique.
• Participants will abide by Duke University's nondiscrimination policy regarding race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, gender expression, sex, genetic information, and age.

Digital Citizenship Policies

The Duke Pre-College Online program utilizes a variety of online resources and other tools and programs that require Participants to post, share, and publish work online in both protected and open environments. This agreement serves as a resource to help participants maintain safety and privacy while interacting in online environments such as these. It is important that both the participant and the parent/legal guardian carefully read and understand this agreement.

• I will protect my identity in all online environments. This includes not sharing my email address, home address, phone number, full name, birthdate, location, school name, or any other information that might pose a privacy or security risk.
• I will protect the security of my fellow classmates, Instructor, Duke University and Duke Pre-College information by not sharing information with others. It is important that Duke University online communities are a safe and welcoming space to share ideas and work. Therefore, it is very important that you don’t share the course content, participant information, or participant work with anyone other than your parents.
• I will manage my own passwords. It is crucial that you develop a secure password for all sites, and that you never share that password. You are responsible for managing all passwords you create.
• I will be responsible for maintaining or deleting my accounts. You are solely responsible for what happens with the accounts you create after the conclusion of your Duke Pre-College Online course. Duke and your Instructor may share links to your products or capture screenshots of your work, but you own both the products and the accounts you create. It is recommended that you go into the settings of these accounts and change the email address to a personal email at the conclusion of your course. We request that you keep all accounts and products active for one week following the conclusion of your session to ensure your work can be properly assessed and evaluated by the instructor. Deleting these products before that time could result in an incomplete program evaluation from Duke. Duke will not be able to assist you in retrieving passwords or products from these accounts, either during or after the course.
• I will use my Canvas account to communicate with classmates and my instructor when in-person communication in not possible. All course-related communications should be from your Canvas account to your instructor or classmates’ online accounts. You should never use a personal account for course communications.
• I will exhibit appropriate behavior online. Many internet tools allow for a wide range of interaction, including comments, posts, discussions, and peer feedback. Everything you write or share online is a reflection of you and should be treated as both permanent and public. It is your responsibility to make wise decisions about how you want to be perceived by Instructors and classmates, as well as potential schools and employers that might one day see the interactions you have had online. Commit to only sharing appropriate information, images, and multimedia resources.
• I will respect myself and others at all times. Never share a post, comment, or image that could be perceived as disrespectful. Do not engage with or respond to inappropriate or disrespectful posts or images. Report inappropriate activity to your instructor or Duke Pre-College Programs Director, precollege@duke.edu.
• I will adhere to copyright laws and fair use guidelines. It is important that you never use copyrighted work without permission, and that you always credit the original producer of the work. This includes text from books or websites, images, videos, and any other resource you obtain. This is particularly important when you are creating and sharing things online that could potentially have a public audience that may interpret these items as your own work. If you are unsure of whether you might be using copyrighted materials, refer to the Duke University Online polices or seek the help of your instructor. “I didn’t know” is not an excuse for plagiarism or copyright infringement.
• I understand that it is my responsibility to read the terms of use or service and adhere to any age restrictions. Most web tools have specific age restrictions and terms of use that they expect users to follow. These are typically located at the bottom of all pages, particularly the home pages. It is your responsibility to read, understand, and follow these guidelines. Duke University will never expect or require you to use any tool in a manner that violates the terms of use or age restrictions. If you are unsure whether you can complete an assignment due to age restrictions, seek the help of your instructor immediately.
• I will contact my Instructor or Duke staff if at any time I feel uncomfortable about online activity related to my course. You have the right to feel safe and protected when utilizing online tools and resources. If at any time you feel uncomfortable, or experience or witness instances of bullying, harassment, inappropriate language or content, please contact your Instructor or Duke Pre-College staff as soon as possible. If you are concerned about the manner in which you are being asked to share an assignment, your Instructor can offer an alternative method or tool, or an alternate assignment.

Additional Policies

Non-Discrimination Policy

Duke University prohibits discrimination and harassment, and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex or age. The university also makes good faith efforts to recruit, employ, and promote qualified minorities, women, individuals with disabilities, and veterans. It admits qualified students to all the rights, privileges, programs, and activities generally accorded or made available to students. The university also does not tolerate harassment of any kind.

Smoking Policy

Duke University is a Tobacco Free campus.

Housing Policy

For participants residing on campus, Residential Policies and Expectations will apply.