Policies

Admission Process Policies

Participants must submit the following:

  • A personal statement describing why you are uniquely qualified and interested in the course for which you are applying
  • An applicant’s most recent report card. Duke Pre-College Middle School Programs also allows for “grading reports” as long as the school name and student name are printed on the document.

Please follow the application directions to ensure you are submitting a complete application. Applications will only be reviewed once they are complete. Admissions decisions will be made on a rolling basis and will be received by the applicant within two weeks of submitting a completed application.

Accepted applicants will be asked to complete a Participation Agreement and Heath Forms prior to attending the Program. Proof of COVID vaccination is required to attend.

Payment & Refund Policies

Program Application Fee

There is a non-refundable $75 fee due upon application. If you enroll in two courses, there will be a $75 discount applied to your program fee.

Program Fee

A non-refundable deposit of $300 per course is due two weeks after your acceptance to the program. This deposit reserves your space in the course. The remaining balance is due no later than 30 days prior to the start of each session as indicated below. If you are attempting to pay and the final payment deadline is within two weeks or less, you will not be able to make a deposit but must pay the total amount due for the course. 

  • May 20, 2022 for Session I courses
  • June 3, 2022 for Session II courses
  • June 17, 2022 for Session III courses

Cancellation Policy

Cancellations made prior to the dates outlined above (30 days prior to the start date of the course) will result in a full refund, less the $300 non-refundable deposit and $75 application fee. Refunds are not available if the cancellation is made within 30 days of the course start date.

Participation Policies

The program is an interactive, collaborative community of learners. Meaningful participation in the program is the responsibility of the Participant, the Parent/Legal Guardian, and the Instructor. Participants who participate as outlined below will receive a final evaluation and certificate.

The following policies are designed to provide a safe and comfortable environment for students attending one of our Summer Session programs. As you review the policies, please keep in mind that our goal is to duplicate college life to the extent that we are able, given that the majority of our participants are under the age of 18. Please be sure that you are able to fully commit to these guidelines and adhere to the program expectations. Should a Participate be unable to adhere to the policies, they will be dismissed from the program, program fees will not be refunded and the student will be expected to depart from the site within 24 hours from the time of dismissal.

It is the responsibility of the Participant to:

  • Sign a Participant agreement outlining program guidelines, restrictions, regulations and policies.
  • Agree to use and bring to campus personal laptop (*Chrome books do not work with all Duke Pre-College and University software and programs).
  • Adhere to all Duke University policies applicable to residing on campus and attending classes including polices related to the use of campus facilities and labs.
  • Refrain from unacceptable academic or social behaviors such as: plagiarism, theft, bullying, harassment, endangering oneself or others, etc.
  • Remain in assigned room during residential program.
  • Wear acceptable clothing that does not show or display offensive graphics or slogans or promote illegal activities.
  • Attend all classes and notifying instructor about any absences, understanding that absences exceeding two sessions for two-week courses and three sessions for three-week courses are against program policy.
  • If absent, take steps to prepare work for early or late submission, per the course make-up policy, and schedule submissions with the instructor.
  • Regularly engage with your instructor, peers, course activities, and course tools during the program.
  • Respond within 24 hours to communications from instructors and office staff.
  • Check weekly announcements, course calendars, and activity checklists and remain up to date with assignments.
  • Complete work on time and contribute to the community of learners.
  • Complete the majority of required assignments and assessments to receive a final evaluation and a certificate of course completion.
  • Know and understand the success criteria for individual assignments and assessments before attempting them.
  • Know and understand the criteria for successful completion leading to a certificate of course completion.
  • Review and reflect on instructor feedback and look for opportunities to apply feedback to new tasks.

It is the responsibility of the Parent/Legal Guardian to:

  • Sign a Participant agreement outlining program guidelines, restrictions, regulations and policies.
  • Review and ensure Participants adhere to all Duke University policies applicable to residing on campus and attending classes including polices related to the use of campus facilities and labs.
  • Provide necessary resources (tools, time, and required technical equipment) for Participants to log in regularly.
  • Review email and other notifications from program staff members regularly and, when needed, respond within 24 hours to communications from instructors and Duke office staff.
  • Discuss your schedule with Participant during the application process, prior to the term, and at the start of the term, understanding that absences from online access exceeding two sessions for two-week courses and three sessions for three-week courses are against Program policy.
  • Communicate regularly with Participant about any unplanned absences so Participant can inform the instructor and arrange for early submission or make-up work.
  • Check in with Participant weekly about coursework and progress in the course toward meeting success criteria and course completion.
  • Know and understand the criteria for successful completion leading to a certificate of course completion and utilize the available resources to monitor your Participant’s participation and progress as needed.

It is the responsibility of the Duke Pre-College Program instructor to:

  • Post weekly announcements, activity checklists, and make-up policies, and maintain an updated course calendar.
  • Clearly communicate to Participants expectations and criteria for success on all assignments and assessments.
  • Regularly provide timely feedback to Participants on core assignments and assessments.
  • Maintain the course related communications so that Participants can accurately assess their progress.
  • Provide a final evaluation that is reflective of the Participant’s work and follows the criteria for successful completion.
  • Respond to inquiries and communications from Participants and families within 24 hours.
  • Follow participation checkpoints and the program participation policy for Instructors by messaging all Participants and families per the policy regarding class assignments and engagement expectations.
  • Maintain high visibility during and availability for the duration of the program for risk management purposes.
  • Lead, guide, and support students and staff and set the tone of the site through a consistent, positive, interpersonal style while performing job duties.
  • Uphold all Duke University policies as applied to the Duke Pre-College Summer Programs.

Community Standard

  • Participants will take full advantage of the academic opportunities provided by Duke University. Participants will apply themselves to the best of their ability in their studies and participate fully in collaborative activities and the Duke University community.
  • Participants will not lie, cheat, steal, or plagiarize in their academic and collaborative endeavors, nor will they support the actions of those who do.
  • Participants must understand Duke University policies have been developed to promote the safety and enjoyment of the program for all participants. Participants must adhere to these policies and follow the direction of Duke Pre-College staff members.
  • Participant swill be honest, responsible, and fair in all their activities as a participant. Participants will conduct themselves in a manner that is respectful of other Participants, Duke Pre-College staff, and Duke University digital spaces.
  • Participants understand that harassment, intimidation, and bullying will not be tolerated.
  • Participants will share in the responsibility of maintaining an environment where individual actions do not violate the integrity of the community.
  • Participants will accept responsibility for their own actions and accept the consequences of those actions.
  • Participant will view the Duke Pre-College Program as a community and will recognize the commonalities and respect the differences that make each Participant unique. Participants will abide by Duke University's nondiscrimination policy regarding race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, gender expression, sex, genetic information, and age.

Digital Citizenship Policies

This Duke Pre-College Online program utilizes a variety of online resources and other tools and programs that require Participants to post, share, and publish work online in both protected and open environments. This agreement serves as a resource to help Participants maintain safety and privacy while interacting in online environments such as these. It is important that both the Participant and the Parent/Legal Guardian carefully read and understand this agreement.

  • I will protect my identity in all online environments. This includes not sharing your email address, home address, phone number, full name, birthdate, location, school name, or any other information that might pose a privacy or security risk.
  • I will protect the security of my fellow classmates, instructor, and Duke University and Duke Pre-College information by not sharing information in our Duke University online community with others. It is important that Duke University online communities are a safe and welcoming space to share ideas and work. Therefore, it is very important that you don’t share the course content, participant information, or participant work with anyone other than your parents.
  • I will manage my own passwords. It is crucial that you develop a secure password for all sites, and that you never share that password. You are responsible for managing all passwords you create. Should your instructor assign a tool that requires you to create an account, you will need to remember that password on your own.
  • I will be responsible for maintaining or deleting my accounts. You are solely responsible for what happens with the accounts you create after the conclusion of your Duke Pre-College Online course. Duke and your instructor may share links to your products or capture screenshots of your work, but you own both the products and the accounts you create. It is recommended that you go into the settings of these accounts and change the email address to a personal email at the conclusion of your course. We request that you keep all accounts and products active for one week following the conclusion of your session to ensure your work can be properly assessed and evaluated by your instructor. Deleting these products before that time could result in an incomplete program evaluation from Duke. Duke will not be able to assist you with retrieving passwords or products from these accounts, either during or after the course.
  • I will use my Sakai account to communicate with classmates and my instructor when in-person communication in not possible. All course-related communications should be from your Sakai account to your instructor or classmates’ online accounts. You should never use a personal account for course communications.
  • I will exhibit appropriate behavior online. Many internet tools allow for a wide range of interaction, including comments, posts, discussions, and peer feedback. Everything you write or share online is a reflection of you and should be treated as both permanent and public. It is your responsibility to make wise decisions about how you want to be perceived by instructors and classmates, as well as potential schools and employers that might one day see the interactions you have had online. Commit to only sharing appropriate information, images, and multimedia resources.
  • I will respect myself and others at all times. Never share a post, comment, or image that could be perceived as disrespectful. Do not engage with or respond to inappropriate or disrespectful posts or images. Report inappropriate activity to your instructor or Duke Pre-College Programs Director, sally.starrfield@duke.edu.
  • I will adhere to copyright laws and fair use guidelines. It is important that you never use copyrighted work without permission, and that you always credit the original producer of the work. This includes text from books or websites, images, videos, and any other resource you obtain. This is particularly important when you are creating and sharing things online that could potentially have a public audience that may interpret these items as your own work. If you are unsure of whether you might be using copyrighted materials, refer to the Duke University Online polices or seek the help of your instructor. “I didn’t know” is not an excuse for plagiarism or copyright infringement.
  • I understand that it is my responsibility to read the terms of use or service and adhere to any age restrictions. Most web tools have specific age restrictions and terms of use that they expect users to follow. These are typically located at the bottom of all pages, particularly the home pages. It is your responsibility to read, understand, and follow these guidelines. Duke University will never expect or require you to use any tool in a manner that violates the terms of use or age restrictions. If you are unsure whether you can complete an assignment due to age restrictions, seek the help of your instructor immediately.
  •  I will contact my instructor or Duke staff if at any time I feel uncomfortable about online activity related to my course. You have the right to feel safe and protected when utilizing online tools and resources. If at any time you feel uncomfortable, or experience or witness instances of bullying, harassment, inappropriate language or content, please contact your instructor or Duke Pre-College staff as soon as possible. If you are concerned about the manner in which you are being asked to share an assignment, your instructor can offer an alternative method or tool, or an alternate assignment.

Additional Policies

Non-Discrimination Policy

Duke University prohibits discrimination and harassment, and provides equal employment opportunity without regard to race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex or age. The university also makes good faith efforts to recruit, employ, and promote qualified minorities, women, individuals with disabilities, and veterans. It admits qualified students to all the rights, privileges, programs, and activities generally accorded or made available to students. The university also does not tolerate harassment of any kind.

Smoking Policy

Duke University is a Tobacco Free campus.

Housing Policy

For Participants residing on campus, Residential Policies and Expectations will apply.